Writer’s guidelines are guidelines the magazine puts out to guide the writer during the submission process. Without submissions there is no magazine (at least not for the ones that are freelance supported), hence editors need submissions.

But they need these submissions in the proper format. In writer’s guidelines, the editors detail their preferences for submissions, add theme lists, and include information about rights and payment.

Always follow a magazine’s guidelines.

Start by asking for a sample copy of the magazine. These sample copies can usually be obtained for a fraction of the newstand cost, but if you’re running low on cash, check out a recent copy of the magazine out from your local library.

After you’ve become familiar with the editor’s style and voice, consider ideas that would suit your editor’s audience. For instance, a magazine focused on Hollywood gossip for the under twenty-five crowd, probably doesn’t need an article titled, Seven Tips to a Happy Cat, nor would DogLovers USA.

Once you’ve chosen your topic, you’ll want to submit your article or query (For more information on querying, see Query Like a Pro). Does the editor prefer email or snail mail submissions? Will the editor give preference to those who follow the theme list?

Larger magazines may have several editors. Make sure you address your article or query to the right editor. Never address a query letter to “dear editor”. Double-check to make sure you correctly spelled the editor’s name as well. If the editor’s name is unisex such as Ashley Johnson then address your query letter to Ashley Johnson but never assume the editor’s gender.

Be professional. If you wouldn’t mention it to a potential employer, chances are the editor doesn’t want to hear about it.

Before sending your article or query out, double-check your spelling and grammar. Most editors won’t even consider an idea, no matter how intriguing, if your query is filled with typos. Have another write or a friend look over your query letter if possible.

Once you’re sure your manuscript is as good as it can be, send it out!

Debra Weiss, editor of Today’s Teen Writer, is a freelance writer living on the East Coast. When she’s not writing or editing, she can usually be found at her website.